ATTENTION: The Director of Research, Roberto Rentería, will be holding office hours at the Tempe Graduate Student Center from 2:30-4:30PM on Mondays (beginning Jan 5th) during the Spring 2018 semester to answer applicant questions about all GPSA research grant programs. You will be able visit him if you have questions about your application or would like feedback/advice before submission.
APPLICANTS: Please note you MUST remove your name from your CV/Resume when submitting your application, as this is a double-blind review process. This also means names of all authors must be removed from publications and/or presentations listed in your CV.
Fall 2017 Deadlines
Online application available: Thursday, August 17, 2017
Applications due: Sunday, October 1, 2017, by 11:59 PM AZ time
Awards announced: Early November, 2017
Spring 2018 Deadlines
Online application available: Friday, December 1, 2017
Applications due: Saturday, February 3, 2018, by 11:59 PM AZ time
Awards announced: Mid-March, 2018
Receipts for both Fall and Spring funding due: Friday, June 1, 2018 by 11:59 PM AZ time
Award ceremony: TBD
The Graduate and Professional Student Association
The Office of the Vice President of Research and Economic Affairs, and by The Graduate College
Arizona State University
2017-2018 Academic Year
The Graduate Education Research Support Program was created in 1980 through a joint venture of the Graduate and Professional Student Association and the Office of the Vice President of Research and Economic Affairs. One purpose of the GRSP is to promote excellence in Graduate education at Arizona State University. In 1996, this program was combined with the Graduate Education Research Award Program in order to increase resources available for student support. Currently, The Graduate College coordinates the reimbursement process and the GPSA oversees the Peer Review Committee, comprised of graduate students who review and recommend proposals for award.
- To promote excellence in graduate education at Arizona State University;
- To recognize and support quality graduate student research;
- To provide financial support for research projects that are not eligible for other sources of funding or for which funding is difficult to obtain;
- To support the successful completion of research required for a graduate degree;
- To provide graduate students with experience in developing and reviewing grant proposals; and
- To build Arizona State University’s reputation as a leading research institution.
Funded proposals will demonstrate:
- Significant and meritorious research focus
- Sound research methodology
- Feasible project objectives given the one-year grant period (July 1 through June 30 of the current academic year)
- An appropriate and fully justified budget
- Justification for support by the GPSA in the light of alternate sources of funding
A candidate for grant allocations must be enrolled as a student at Arizona State University at the time of application and for the specified one-year funding period. The student must intend to complete her/his degree at Arizona State University.
Two levels of funding will be available: terminal (dissertation/thesis) and independent research.
- Up to $2000 is available for research approved by the student’s dissertation or thesis committee.
- Graduate students conducting research other than the terminal project in their regular curriculum may apply for up to $750.
- Students may not apply simultaneously for both categories; only one proposal is accepted for review. Furthermore, only one award may be granted per degree (i.e., an applicant may not receive a terminal research grant for his/her thesis or dissertation more than once, however s/he may receive the $2,000 terminal research award for both a thesis project and also a dissertation project). The total amount requested in a proposal may not be awarded in full.
- Funds will expire June 30, 2018.
Please note that joint applications for co-applicants will not be accepted. Submit only one application per project.
Research expenses may be purchased directly by The Graduate College or reimbursable. These items may include, but are not limited to:
Purchases made directly by The Graduate College:
- Equipment rental
- Materials and supplies
- Professional services for data analysis, typing, transcription, or copying which exceed a total cost of $1000
- Subject incentives, including consumable items such as food, and cash or cash equivalent (maximum $25.00 per participant per session, not to exceed $100 to participant in a calendar year; cash or equivalent is acceptable for GRSP)
- Travel to research facilities to collect pertinent data or conduct research
- Per diem (meals) while in travel status
- Professional services for data analysis, typing, transcription, or copying with a total cost below $1000
Requests for research expenses must include a justifiable budget with a detailed description of anticipated expenses within each category; justification is essential in the case of subject incentives. In the event that the Graduate Research Support Program cannot award a full grant, it is advisable that the applicants note funding priorities on the justified budget.
The Graduate Research Support Program will not approve the following:
- Equipment purchase (no laptops, no camera, etc.)
- Reimbursements for expenses greater than or equal to $1,000
- Tuition or remuneration of time spent on project
- Conference travel (although travel for data collection is allowed).
- Terminal publication charges (e.g., binding/printing of thesis or dissertation)
- Dissertation expenses (i.e., printing, editing, translation of dissertation, etc.)
- Services provided by ASU employees, which includes research assistants and students.
Funded grant recipients will:
- Be responsible for bringing project to completion within stated time period.
- Ensure appropriate expenditure of funds.
- Provide a final report on outcome of project.
- Acknowledge in any public presentation and publication of the results, the support provided by the Office of the Vice-President for Research and Economic Affairs, the Graduate Research Support Program, and The Graduate College.
- Be expected to present research in a forum during Graduate Appreciation Week.
- Be expected to serve as a future peer reviewer of JumpStart and GRSP.
Final decisions on proposals will be emailed to the applicants by the notification date listed on the GPSA website. Anonymous reviewer comments will become available to applicants within the online application system (ZoomGrants). Please reach out to the Director of Research (email@example.com) to receive your application feedback.
If duplicate sources of support for grant proposals are received and each fully funds the proposed project, recipients must choose one source. If a recipient accepts funding from another source, the Graduate Research Support Program funds must be returned to the Program. Duplicate awards involving partial funding by the Graduate Research Support Program will be reviewed on a case-by-case basis.
Written requests for budget changes and funding extensions will be considered on a case-by-case basis. All requests for grant extensions, budget changes and extensions must be submitted for approval to Katrina Roalson, Director, Fiscal Business Services for The Graduate College.
As a condition of the Graduate Research Support Program award, all grant recipients are required to submit a electronic copy of a final report which is due upon completion of the research/creative project, thesis, dissertation or termination of educational pursuit. If the project is not completed within the one-year funding period, a progress report is due no later than April 30, 2018. This report should not be a copy of the thesis or dissertation, but rather, a summary of the research that clearly states the justifications and significance of the outcome. The copy of this final report must be 3 pages and turned in electronically to the Director of Graduate Research.
Copies of publications resulting from research funded by the Graduate Research Support Program should be submitted as soon as available. All publications, exhibitions or performances resulting from a grant shall acknowledge Graduate and Professional Students Association, The Graduate College, and the Office of the Vice Provost for Research as funding sources.
Awardees will be requested to present their projects during the Spring 2018 Graduate Appreciation Week Event.
Please note that all applicants for any GPSA program must submit their own unique, individual applications to all GPSA-funded programs. Students are not permitted to take any portion of content from prior student awardees for any reason whatsoever. Any student caught using the work (in any portion) from another student or copying their own material from a prior application will be considered in violation of GPSA’s policy. Such action will prohibit the student in question from being eligible for the current application in consideration, and may inhibit eligibility for future GPSA funding applications. In summary, each application must be your own original work.
Given that we are a student entity within Arizona State University, GPSA mandates that all students act within the university’s academic integrity policy found HERE.
APPLICATION PROCEDURES & CHECKLIST
By submission of an application, the applicant agrees that they have read and agreed to all the rules of the program and that the information on the application is true and complete to the best of the applicant’s knowledge.
How to Submit a GRSP Application in ZoomGrants:
- Applicants must review all program guidelines and instructions.
- Once you have reviewed the program guidelines, you may start your GRSP Grant application. To do so, you will need to create an applicant profilein GPSA’s ZoomGrants application site.
First Time Users:
Click here to create a new profile in ZoomGrants
- On the right side of the page, you will see an area called “New ZoomGrants Account” – Enter in your information and make sure to choose an email you want associated with your applicant profile.
- You can use the same user profile for applying to any GPSA TRAVEL grant program.
- You will only need to create a profile once
Note: For students who are also serving as reviewers (judges):
- If you have a ZoomGrants judge profile from reviewing for a competition, but have never created a regular user profile, you will need to create a separate user/applicant profile with a unique email address in order to apply for a grant.
How to Start a New Application in ZoomGrants:
- To start a new application, select the GPSA Research Grant Programs from the menu of open programs and then select ‘APPLY’. You will see this listed under the “Open Programs” section of the ASU Graduate and Professional Student Association Page.
- Applicants must complete and submit a ZoomGrants application before the submission deadline (see guidelines for specific dates and times.)
- Please note you MUST remove your name from your CV/Resume when submitting your application, as this is a double-blind review process.
- Media and Fine Arts applicants must submit all portfolio materials in PDF format, uploaded within the ZoomGrants application.
- Applicants should ensure that their budget is complete and fully justified.
- Applications that are incomplete or are not submitted in accordance with the program guidelines will not be considered for this award.
STEP-BY-STEP APPLICATION CHECKLIST
Your application may be revised and edited on ZoomGrants until it is submitted. To edit a started application or begin a new application with an existing profile, please follow the steps listed above.
Confirm you have completed all of the steps below:
Step 1: Start a new application in ZoomGrants (First-time users must create a profile)
Step 2: Make sure to the select the appropriate program you are applying for (JumpStart) and designate whether your application has a 1) Research Focus or 2) Media focus.
Step 3: Answer all of the application questions on ZoomGrants.
Step 4: Upload your CV (and portfolio document(s) if you are submitting a media/fine arts proposal). Please note you MUST remove your name from your CV/Resume when submitting your application, as this is a double-blind review process.
Step 5: Review and Submit your application by the appropriate deadline
You should receive an email confirmation that your application was submitted. You should receive an email from firstname.lastname@example.org. Please make sure to safe-list this email so notifications do not go to your spam folder.
All questions concerning the application process should be forwarded to the GPSA Director of Graduate Research.
Graduate & Professional Student Association
Director of Graduate Research: Roberto Rentería
Vice President of Internal Affairs: Sravani Vadlamani
The Graduate College
Dean & Professor: Dr. Alfredo Artiles
Director, Fiscal Business Services: Katrina Roalson
Academic Financial Specialist: Savannah Barragan
Interpretation and implementation of Graduate Research Support Guidelines and policy are the responsibility of the Director of the Graduate Research Support Program, the Vice President of Internal Affairs, and the Associate Vice Provost of the Graduate College.