Graduate Research Support Program

Graduate Research Support Program

The information on this page is specific to the GRSP Research Grant. For detailed information that relates to ALL grant programs, please visit the General Research Grant Information page.

Application Deadlines

  • Fall 2018: Monday, October 1, 2018, by 11:59 PM AZ time
  • Spring 2019: Tuesday, January 1, 2019, by 11:59 PM AZ time

Administered by:
The Graduate and Professional Student Association
Sponsored by:
The Office of the Vice President of Research and Economic Affairs, and by The Graduate College
Arizona State University
2017-2018 Academic Year

HISTORY & OVERVIEW

The Graduate Education Research Support Program was created in 1980 through a joint venture of the Graduate and Professional Student Association and the Office of the Vice President of Research and Economic Affairs. One purpose of the GRSP is to promote excellence in Graduate education at Arizona State University. In 1996, this program was combined with the Graduate Education Research Award Program in order to increase resources available for student support. Currently, The Graduate College coordinates the reimbursement process and the GPSA oversees the Peer Review Committee, comprised of graduate students who review and recommend proposals for award.

PROGRAM GUIDELINES

Eligibility

A candidate for grant allocations must be enrolled as a student at Arizona State University at the time of application and for the specified one-year funding period. The student must intend to complete her/his degree at Arizona State University.

Funding

Two levels of funding will be available: terminal (dissertation/thesis) and independent research.

  • Up to $2000 is available for research approved by the student’s dissertation or thesis committee.
  • Graduate students conducting research other than the terminal project in their regular curriculum may apply for up to $750.
  • Students may not apply simultaneously for both categories; only one proposal is accepted for review. Furthermore, only one award may be granted per degree (i.e., an applicant may not receive a terminal research grant for his/her thesis or dissertation more than once, however s/he may receive the $2,000 terminal research award for both a thesis project and also a dissertation project). The total amount requested in a proposal may not be awarded in full.
  • Expenses must be submitted by June 1, 2019.

Please note that joint applications for co-applicants will not be accepted. Submit only one application per project.

EXPENSES

Research expenses may be purchased directly by The Graduate College or reimbursable. These items may include, but are not limited to:

Purchases made directly by The Graduate College:

  • Equipment rental
  • Materials and supplies
  • Professional services for data analysis, typing, transcription, or copying which exceed a total cost of $1000

Reimbursable expenses

  • Subject incentives, including consumable items such as food, and cash or cash equivalent (maximum $25.00 per participant per session, not to exceed $100 to participant in a calendar year; cash or equivalent is acceptable for GRSP)
  • Travel to research facilities to collect pertinent data or conduct research
  • Per diem (meals) while in travel status
  • Professional services for data analysis, typing, transcription, or copying with a total cost below $1000

More detailed information on allowable expenses can be found here. For further questions or inquiries, please contact 480-965-5873 or grad-gpsa@asu.edu or ask a question in the Research Grants section of the GPSA Forum.

Requests for research expenses must include a justifiable budget with a detailed description of anticipated expenses within each category; justification is essential in the case of subject incentives. In the event that the Graduate Research Support Program cannot award a full grant, it is advisable that the applicants note funding priorities on the justified budget.

Prohibited Expenses

  1. Equipment purchase (no laptops, no camera, etc.)
  2. Reimbursements for expenses greater than or equal to $1,000
  3. Tuition or remuneration of time spent on project
  4. Conference travel (although travel for data collection is allowed).
  5. Terminal publication charges (e.g., binding/printing of thesis or dissertation)
  6. Dissertation expenses (i.e., printing, editing, translation of dissertation, etc.)
  7. Services provided by ASU employees, which includes research assistants and students.

Awards

If duplicate sources of support for grant proposals are received and each fully funds the proposed project, recipients must choose one source. If a recipient accepts funding from another source, the Graduate Research Support Program funds must be returned to the Program. Duplicate awards involving partial funding by the Graduate Research Support Program will be reviewed on a case-by-case basis.

Written requests for budget changes and funding extensions will be considered on a case-by-case basis. All requests for grant extensions, budget changes and extensions must be submitted for approval to Katrina Roalson, katrina.roalson@asu.edu, Director, Fiscal Business Services for The Graduate College.

REIMBURSEMENT DETAILS

Eligible Dates for Reimbursement

  • For Fall GRSP Awards, reimbursements will be granted for eligible purchases that occur between August 16, 2018 and May 1, 2019.
  • For Spring GRSP Awards, reimbursements will be granted for eligible purchases that occur between January 1, 2019 and May 1, 2019.

Submitting Receipts

You MUST submit your receipts within THIRTY calendar days of expenditure. You may turn in receipts at multiple times throughout the academic year for the same award. If you do not turn in receipts within thirty days of expenditure, you will not be eligible for reimbursement for that expense.

The only exception to this is for expenses that are incurred between August 16 and October 1, 2018 prior to award notification.  Those expenses must be submitted no later than November 15, 2018 to be eligible for reimbursement.

For more information about the process, please visit the Graduate College GRSP website.

Questions about the reimbursement process for the GRSP? Reach out to Graduate College Staff via email.

Graduate College Staff 

Dean & Professor: Dr. Alfredo Artiles
Director, Fiscal Business Services: Katrina Roalson
Business Operations Specialist, Sr: Savannah Barragan

Interpretation and implementation of Graduate Research Support Guidelines and policy are the responsibility of the Director of the Graduate Research Support Program, the Vice President of Internal Affairs, and the Director, Fiscal Business Services, Graduate College.

Past Award Recipients

Receive an Award? Click here for more information on awardee responsibilities.

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