The GPSA Career Development (CD) Travel Grant exists to support and promote the success of ASU graduate and professional student development by increasing ASU’s reputation as a Research Extensive Institution, promoting the ASU graduate and professional student community at large, and fostering opportunities for professional growth.
The funds awarded from this program are to support individual student travel to and from professional development activities, such as certifications, workshops, training, exhibitions, performances, competitions and other activities directly related to the student’s graduate program of study or professional development. Examples of eligible events for the CD Travel Grant include:
- Registration to complete required certification exams;
- Attending a workshop or training;
- Giving a recital or performance not within the context of an academic conference;
- Delivering an invited address that is not better described as an academic conference presentation;
- Participating in a competition related to your program of study;
- Travelling to/from a study abroad opportunity (NOT tuition and fees), and/or,
- Attending any other event or activity related to your program of study.
- Applicants must be enrolled at ASU for the duration of the professional development experience or the following Fall semester (for summer applicants). Summer enrollment is not required.
- Applicants can seek reimbursement for up to $550 in travel per fiscal year (July 1 through June 30).
- There are two options for CD Travel Funding: local and out-of-state. Applicants will need to select one of these options on the application. Be sure to pay attention to the deadlines below.
BLIND REVIEW PROCESS
You MUST remove your name from any verbiage and/or documentation in your application, e.g. resumes/CVs, the signature line (please just initial as the directions state). Failure to do so negates the blind review process and will result in disqualification of the application.
Local CD Experiences (Mileage, Local Transportation, Parking Fees, and/or Registration Reimbursement Only)
- As mileage, local transportation (bus and taxi fare) parking fees, and registration can be reimbursed retroactively, there will be one deadline for local career development experiences per semester, including the summer. The deadlines are as follows (all at 11:59pm, Arizona Time):
- Fall – November 1
- Spring – March 1
- Summer – July 1
- Applicants should begin tracking their mileage and keeping their parking receipts on the first day of their event.
- Applicants must apply during the semester in which their internship takes place. To that end, the following timeframes fall within the purview of each application deadline:
- Fall – August 18, 2018 to January 9, 2019
- Spring – January 9, 2019 to May 16, 2019
- Summer – May 16, 2019 to August 17, 2019
Out-of-State CD Experiences (Airfare, Registration, Lodging, and/or Per Diem)
- Because air travel must be approved by the GPSA business office prior to the travel, applications for out-of-state CD travel grants will be accepted and reviewed monthly.
- Applications are peer-reviewed monthly, after the 1st. Each month constitutes a travel funding cycle.
- Applications must be submitted no later than 11:59 PM AZ time on the 1st day of the month, TWO months prior to the month of departure. Example: If your workshop begins November 22, the online application is due no later than September 1st at 11:59 PM AZ time.
- You can apply no earlier than three funding cycles prior to your month of travel. Example, if traveling on November 22, you may choose to apply during the August funding cycle (due August 1). In this instance, you can request feedback, edit, and re-submit your application if not initially selected, but you MUST create a new application in ZoomGrants.
- Applications submitted anytime after to the 1st of the month will be included in the next month’s review cycle. For example, an application submitted on the 15th of March will be included in the April review cycle, if the latest deadline for submitting an application for the event hasn’t passed.
- In order to ensure the integrity of the application process, no exceptions will be made to program guidelines or deadlines.
- The Career Development Travel Grant covers costs of airfare, fuel/mileage if driving your own vehicle, ground transportation (taxi, shuttle services, trains, public transportation), hotels/lodging, meals, and event registration.
- The cost of meals can be calculated using the daily rate determined by ASU (per diem) for your destination. To determine this rate, visit https://cfo.asu.edu/travel-perdiem
- The Travel Grant will NOT cover the cost of rental cars, phone calls, internet access charges, poster printing, or any expense prohibited by university policy. Expenses paid in cash are not reimbursable. Only pay with credit card or check.
- The CD Grant will cover the costs associated with travelling to/from a study abroad opportunity. HOWEVER, we are unable to cover the tuition and fees of such program.
- One-Way Fares: If you decide to purchase two one-way airfares instead of a round-trip fare, you will need to print a quote of a round-trip fare at the time your one-way fares were booked, in order to demonstrate to the ASU Travel Department that the round-trip fare is in fact more expensive.
- GPSA will not give travel advances for any reason.
HOW TO IMPROVE YOUR APPLICATION
- Within the application, provide a well-composed and compelling argument for the significance of your travel and how it relates to success in your graduate program of study. All descriptions should be understandable to an interdisciplinary audience of graduate students.
- Demonstrate outstanding current or past service to GPSA, the university, and your field.
- Submit a complete and realistic budget including cost-saving measures.
- Ensure that no information is missing from your application.
- In addition, funding priority may be given to applicants who have not been awarded funds in the past.
- Make sure to describe your ROLE in the event (e.g. your research, poster, panel) not just the EVENT.
- Please note that this is a highly selective grant competition. Correctly completing an application does not ensure funding. Each month, many excellent applications are not selected for the grant because of the large number of requests submitted and the limited availability of funds. We encourage you to submit your application at least three months prior to your travel date. Some months are less competitive than others.
- If you are not selected for a Travel Grant, you may request feedback on your application and reapply if the final deadline has not passed for your trip. Remember, applications are due by the 1st of the month TWO months prior to the month of departure.
How to Apply:
- The Internship Travel Grant application is located on the ZoomGrants website. You must visit this direct link to GPSA’s ZoomGrants page to apply. See How To Submit Your Application in ZoomGrants for instructions. First-time users will have to create a new profile. If you are a reviewer, please make sure to use a SEPARATE email address than the one you have provided for your reviewer profile.
- Be sure to complete the entire application. Applications missing information will not be selected for funding.
- Internship Travel Grant applicants are required to upload a signed offer letter of internship on company/organization letterhead, with the internship supervisor’s contact information, the start and end dates of the internship, and (for local internships only) the number of days per week the applicant will be present at the internship site to the Required Supplementary Documents section of the grant application on ZoomGrants. Applications without required supplemental documentation will not be reviewed.
- If your out-of-state Internship Travel Grant application is approved for funding, you must submit a travel request in the My ASU Trip System before embarking on your trip. Within ten days of returning from their trip, you are then required to submit their own expense report in the My ASU Trip System. Instructions for how to navigate the ASU Trip System and Concur can be found here as well as in your travel grant acceptance letter.
IMPORTANT POINTS TO NOTE:
- Submitting an application for a travel grant does not guarantee acceptance. In recent years, our travel programs have become highly competitive. Depending on the cycle and the funding program, approximately 40% of our applicants receive funding. A good application may be denied funding due to budget limitations.
- Adherence to deadlines and providing complete and accurate information is essential to processing requests in a fair and orderly manner.
- To ensure the integrity of the application process, no exceptions to program guidelines or deadlines will be made. This includes deadlines to submit Travel Requests and Expense Reports.
- Due to ASU policy, GPSA cannot fund airfare retroactively.
- Applicants are strongly encouraged to communicate with respect towards officers, staff members, or GPSA representatives in all correspondence. If you are unable to comply with this request, you will be expelled from participating in all future travel grants for the current academic year. You will then be submitted to the Graduate College for disciplinary action in accordance with ACD 125.
Applicants will be notified of the status of their application no later than the 30th of the month of the deadline. If an applicant does not receive an email notification, it is the applicant’s responsibility to inquire of his or her application status. Partial awards may be given.
- Notification emails are sent to applicants approximately two to three weeks after each cycle deadline.
- Please add to your address book the email firstname.lastname@example.org as notifications are sent directly from the ZoomGrants system.
- GPSA and its administrators are not responsible for technological failure. Technical support can be contacted by visiting the application website.
- GPSA and its administrators are not responsible for any lost, destroyed, or otherwise delayed applications or for any resulting loss of funds by their own negligence.
- No awards are guaranteed, and the GPSA Vice President of Internal Affairs and Vice President of Professional Development may rescind any travel grant for any reason at any time without prior notification.
- Program guidelines are subject to change at any time, with or without notice.
Please note that all applicants for any GPSA program must submit their own unique, individual applications to all GPSA-funded programs. Students are not permitted to take any portion of content from prior student awardees or online sources (i.e., conference websites) for any reason whatsoever. Any student caught using the work (in any portion) from another student or online source, or copying their own material from a prior application, will be considered in violation of GPSA’s policy. Such action will prohibit the student in question from being eligible for the current application in consideration, and may inhibit eligibility for future GPSA funding applications. In summary, each application must be the applicant’s own original work.
Given that we are a student entity within Arizona State University, GPSA mandates that all students act within the university’s academic integrity policy found HERE.
Please contact the GPSA Director of Travel at email@example.com
OFFICE HOURS – The Director of Travel, Valentine Aglah, will be holding office hours at the Tempe Graduate Student Center to answer applicant questions about all GPSA travel grant programs. Office hours for Fall semester will be held weekly at times TBD.