Travel and Research Grant F.A.Q. Page
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P.O. Box 873402
Tempe, AZ 85287-3402
Phone: (480) 727-9870
- How do I submit an application?
To submit an application, you must create a ZoomGrants applicant account by visiting the GPSA ZoomGrants page and following these instructions. For more information about the requirements for travel and research grants, please see the various grant pages on this website.
- How do I submit a competitive application?
This will vary somewhat by grant, but in general competitive applications:
- are complete (all questions are answered, and all supplementary documentation is provided)
- can be understood by an interdisciplinary audience
- are detailed and specific
- Where do the funds come from for these programs?
GPSA Travel and Research grant funding come from graduate student fee money and EOSS (Educational Outreach and Student Services) funds from the university.
- Who oversees these programs?
Both Travel and Research grants are overseen by the GPSA Office of Internal Affairs. This includes the Vice President of Internal Affairs, the Director of Travel, the Director of Research, and the Internal Affairs Committee.
- Can I receive an advance on my grant funds?
No, we are not able to offer funds in advance. All travel and research grants are only available for reimbursement.
- I didn’t get funded. Why?
This varies on a case-by-case basis. If you would like information about why your application was not funded, please e-mail the Director of Travel (firstname.lastname@example.org) or the Director of Research (email@example.com).
- When will I be notified whether or not I received a grant?
Individual and Group Travel applicants will be notified by the last day of the month in which they applied. Applicants for all other travel and research grants will be notified approximately one month after the grant submission deadline.
- I’m experiencing trouble logging in to ZoomGrants, and/or ZoomGrants does not seem to be saving my answers. What can I do?
First, try using a different browser. Sometimes Google Chrome works better than Firefox, or vice versa. Also, be sure your browser is up-to-date. When filling out answers on your application, make sure you are clicking into each new box rather than using the tab key to navigate. If you are still experiencing trouble, please e-mail the Director of Travel (firstname.lastname@example.org) or the Director of Research (email@example.com).
Program Rubric Overviews:
Travel grants are scored according to three categories: Purpose, Service, and Budget. Each category is scored from 0-5, and Purpose is weighted twice, making 20 the highest possible score.
- “Purpose” evaluates how the applicant describes to an interdisciplinary audience the significance of his/her travel, both in relation to his/her degree and to how it will benefit the ASU community. Interview applications are also judged on how they demonstrate preparedness for the proposed jobs and interviews. Group applications are judged on demonstrating the need for group attendance at the event.
- “Service” evaluates how the applicant describes his/her record of service to GPSA and/or the community (to ASU, to his/her department or field, or to the local community). Service is judged according to the length of time/time commitment of the service and how recently the service was carried out. Priority is given to current or recent service (within the last academic year).
- “Budget” considers the applicant’s funding rationale. A strong budget is reasonable and justified, and does not contain ineligible items. Individual, Group, and Interview applications are also judged on whether they clearly demonstrate thought about cost saving measures (e.g. shared lodging, flights booked in advance).
- How do I know what each grant covers?
You can find details of the parameters of each grant here https://gpsa.asu.edu. From the top ribbon, select “Support” then select “Research Grants.” From here, you can select the grant you are interested in.
- What is the difference between GRSP & Jumpstart?
Jumsptart is usually used for a pilot project, and is not related to a terminal (e.g. thesis or dissertation) project. GRSP, on the other hand, is usually used for conducting research related to a terminal degree project.
- Can I apply for GRSP and Jumpstart?
Yes, you can apply for both grants and you can do so during the same semester. However, these should be two different projects.
- Can I apply for both categories of GRSP?
Yes, you can apply for both categories. However, you cannot apply for both categories during the same cycle. Furthermore, only one award may be granted per degree (i.e., an applicant may not receive a terminal research grant for his/her thesis or dissertation more than once, however s/he may receive the $2,000 terminal research award for both a thesis project and also a dissertation project). The total amount requested in a proposal may not be awarded in full.
- I’m not quite sure of my final thesis work yet – can I still apply for GRSP? What is the best way to do so, given my project uncertainty?
At a minimum, you must have a broad idea of what your project will be about. As long as you are able to justify your research and answer all the questions in the grant proposal, you are encouraged to apply.
- I need to travel to do my research. Which grant will allow this? To what extent?
If you need to travel for your research, you are encouraged to apply for a GRSP grant.
- Does my research have to be connected to my field of study?
YES! It is very important that you make a clear connection between your field of study and your proposed project. You must also explain how your research will contribute to your field of study.
- You ask for my Advisor’s information/email. How involved are they in the application process?
Your advisor is required to fill out a form endorsing your work. This is a form of “letter” of reference supporting your work. As with a letter of reference, it is recommended you inform your advisor that you will be applying for a grant, that you have listed them as a reference, and that they will be contacted.
- If awarded, how long do I have to spend the funds?
You must spend your funds within the academic year for which your funds were requested.
- What if I need an extension of funds?
Extensions are often granted on a case-by-case basis. If you need an extension, you must contact GPSA prior to reaching the deadline to use your funds. Once your case is reviewed, GPSA will determine whether it is possible to grant an extension.
I’ve heard that GradEd oversees the financial/reimbursement portion of the GRSP program.
- What is GradEd?
GradEd stands for Graduate Education. This is the department within ASU that is in charge of helping graduate students with their needs. You can find more information on their website https://graduate.asu.edu.
- For the Individual Travel Grant, what is the difference between travel for a conference and travel for professional development?
Travel for conference attendance is travel for which your primary purpose is presenting a paper or poster, sitting on a panel, or serving any other leadership role at an academic conference (such as committee chair, facilitator, etc.).
Travel for professional development is travel for which your primary purpose is an activity directly related to your graduate program of study other than presenting or serving at an academic conference. This includes (but is not limited to) attending a conference for networking purposes; attending a workshop or training; giving a recital or performance not within the context of an academic conference; delivering an invited address that is not better described as an academic conference presentation; or participating in a competition related to your program of study.
- My group is applying for a Group Travel grant. Do we each need to submit an application, or should we only submit one application for the group?
Groups applying for a Group Travel grant should submit one application for the group.
- I’ve heard some months are more competitive than others – what does this mean?
Some months we receive many more applications than other months. September, October, February, and March tend to be our busiest cycles. While we do our best to budget so more funds are available during the busiest months, we are still usually unable to fund as high a percentage of applications those months as we are during the slower/less competitive months.
- How many students get funded per month?
The number of applications funded each month depends on the number of applications submitted, the quality of the applications that month, and our budget for that month. Usually, we try to fund at least 1/3 to 1/2 of the applications we receive each month.
- If I don’t get funded, can I just submit the same application again?
No, you will need to submit a new application. This is also a good opportunity to revise your application to make it more competitive.
- How can I make my application competitive?
Be specific and detailed in providing your answers. For example, provide a description of your service that lets the reviewers know the time commitment involved, the length of service, and how recently you’ve served. Remember your application will be judged by an interdisciplinary audience, so your responses should be accessible to people not in your field. Be sure your application is complete (Group, Interview, and Internship all require supplementary documentation).
- What does and does not count as service?
Examples of GPSA Service: Executive board member; Director; Assembly member; Reviewer for Research, Travel, or award programs; GPSA volunteer for professional development events, social events, GPSA programming; active event participant and attendee
Examples of ASU campus/field/community service: Local community service; GSO (graduate student organization) leadership or involvement; ASU campus event volunteer; university boards and committees participant; department volunteer (e.g. mentors, group leader, orientation leader); professional association volunteer (journal editor, reviewer, committee leader); Graduate Education volunteer (e.g. T.A. Mentor and trainer)
Anything an applicant is PAID to do (e.g. Ta/RA/GA/MI, etc.) is NOT service
- I will be applying for jobs this year, but I do not yet have any interviews scheduled. Can I still apply for the Interview Travel Grant?
Yes. In your application, you will need to describe the types of jobs you are applying for and your qualifications for those positions, but you do not need to have any interviews scheduled.
- What expenses are eligible for reimbursement?
Individual Travel and Group Travel Grant eligible expenses include lodging, flight/mileage, transportation to/from airport, meals (calculated per diem and when not provided for free by conference or event), and event registration. Ineligible expenses include car rental/insurance, lodging and meals for LOCAL conferences, phone calls or internet access charges, and any expenses paid in cash (you must pay by card or check to be reimbursed).
Interview Travel Grant eligible expenses include lodging, flight/mileage, transportation to/from airport, and meals. Ineligible expenses include car rental/insurance, travel costs for LOCAL interviews, phone calls or internet access charges, and any expenses paid in cash (you must pay by card or check to be reimbursed). Funds can also not be used to pay for moving expenses or internship completion expenses.
Internship Travel Grant eligible expenses include mileage reimbursement (calculated from your main campus to your internship destination) and non-campus related parking fees. Ineligible expenses include car rental/insurance, lodging, and meals.
- Are there funds for summer travel?
There are summer funds for Individual Travel Grants. There are not summer funds for Group, Internship, or Interview Travel Grants.
- I am having trouble with the budget table on ZoomGrants. What should I do?
First, try using a different browser. Sometimes Google Chrome works better than Firefox, or vice versa. Also, be sure your browser is up-to-date. When filling out answers on your application, make sure you are clicking into each new box rather than using the tab key to navigate. Do not include symbols such as dollar signs in your responses. If you are still experiencing trouble, please e-mail the Director of Travel at firstname.lastname@example.org