Graduate Research Support Program
Online application available: Thursday, August 1, 2013
Applications due: Tuesday, October 1, 2013, by 5:00 PM MST
Awards announced: Mid-November
Award ceremony: Early December
The Graduate and Professional Student Association
The Office of the Vice President of Research and Economic Affairs, and by the Graduate College
Arizona State University
2013-14 Academic Year
The Graduate Research Support Program was created in 1980 through a joint venture of the Graduate and Professional Student Association and the Office of the Vice President of Research and Economic Affairs. One purpose of the GRSP is to promote excellence in Graduate education at Arizona State University. In 1996, this program was combined with the Graduate College Student Research Award Program in order to increase resources available for student support. Currently, the Graduate College coordinates the reimbursement process and the GPSA oversees the Peer Review Committee, comprised of graduate students who review and recommend proposals for award.
- To promote excellence in graduate education at Arizona State University;
- To recognize and support quality graduate student research;
- To provide financial support for research projects that are not eligible for other sources of funding or for which funding is difficult to obtain;
- To support the successful completion of research required for a graduate degree;
- To provide graduate students with experience in developing and reviewing grant proposals; and
- To build Arizona State University’s reputation as a leading research institution.
Funded proposals will demonstrate:
- Significant and meritorious research focus
- Sound research methodology
- Feasible project objectives given the one-year grant period (July 1 through June 30 of the current academic year)
- An appropriate and fully justified budget
- Justification for support by the GPSA in the light of alternate sources of funding
A candidate for grant allocations must be enrolled as a student at Arizona State University at the time of application and for the specified one-year funding period. The student must intend to complete her/his degree at Arizona State University.
Two levels of funding will be available: terminal (dissertation/thesis) and independent research. Up to $2,000 is available for research approved by the student’s dissertation or thesis committee. Graduate students conducting research other than the terminal project in their regular curriculum may apply for up to $750. Students may not apply simultaneously for both categories; only one proposal is accepted for review. Furthermore, only one award may be granted per degree (i.e., an applicant may not receive a terminal research grant for his/her thesis or dissertation more than once, however s/he may receive the $2,000 terminal research award for both a thesis project and also a dissertation project). The total amount requested in a proposal may not be awarded in full. Funds will expire June 30, 2014.
Please note that joint applications for co-applicants will not be accepted. Submit only one application per project.
Research expenses may include, but are not limited to: subject incentive (maximum $25.00 per participant per session, not to exceed $100 to participant in a calendar year), equipment rental, materials and supplies; professional services for data analysis, typing, transcription, or copying; and travel to research facilities to collect pertinent data or conduct research. Please contact Heidi Scheier, Graduate College Business Manager, for details (480-965-7627). The GRSP grant is awarded on a reimbursement basis. As such, expenses incurred prior to date of application will not be reimbursed. However, expenditures made within the 90-day period before the awards are announced will be reimbursed.
Requests for research expenses must include a justifiable budget with a detailed description of anticipated expenses within each category; justification is essential in the case of subject incentives. In the event that the Graduate Research Support Program cannot award a full grant, it is advisable that the applicant prioritize the requested funding with regard to each line item listed on the justified budget.
Per university policy, any reusable equipment purchased with these funds must be returned upon completion of the study or upon separation from the university, whichever is sooner.
The Graduate Research Support Program will not fund the following:
1. Purchase cost of a transaction greater than or equal to $1,000;
2. Tuition or remuneration of time spent on project;
3. Conference travel;
4. Lodging for 30 days or more;
5. Per diem (meals) while in travel status;
6. Terminal publication charges;
7. Dissertation expenses (i.e., printing, editing, translation, etc.); and
8. Salaries and wages for research assistants, ASU affiliates or employees.
Funded grant recipients will:
1. Be responsible for bringing project to completion within stated time period.
2. Ensure appropriate expenditure of funds.
3. Provide a final report on outcome of project.
4. Acknowledge in any public presentation and publication of the results, the support provided by the Office of the Vice-President for Research and Economic Affairs, the Graduate Research Support Program, and the Graduate College.
5. Be expected to present research in a forum during Graduate Appreciation Week.
6. Be expected to serve as a future peer reviewer.
Final decisions on proposals will be emailed to the applicants by the notification date listed above. Reviewer comments (if provided) will be automatically available to applicants within the online application system.
If duplicate sources of support for grant proposals are received and each fully funds the proposed project, recipients must choose one source. If a recipient accepts funding from another source, the Graduate Research Support Program funds must be returned to the Program. Duplicate awards involving partial funding by the Graduate Research Support Program will be reviewed on a case-by-case basis.
Written requests for budget changes and funding extensions will be considered on a case-by-case basis. Requests for budget changes must be submitted to Heidi Scheier, Business Manager, Graduate College. All requests for grant extensions must be submitted for approval to Dr. Andrew Webber, Assoc. Vice-Provost, Graduate College.
Accountability: As a condition of the Graduate Research Support Program award, all grant recipients are required to hand in one copy of a final report which is due one month upon completion of the research/creative project, thesis, dissertation or termination of educational pursuit. If the project is not completed within the one-year funding period, a progress report is due no later than November 1, 2014. This report should not be a copy of the thesis or dissertation, but rather, a summary of the research that clearly states the justifications and significance of the outcome. The copy of this final report must be 5-10 pages and turned into the Graduate and Professional Students Association (front desk, Tempe Graduate Student Center – CFS Building).
Copies of publications resulting from research funded by the Graduate Research Support Program should be submitted as soon as available. All publications, exhibitions or performances resulting from a grant shall acknowledge Graduate and Professional Students Association, the Graduate College, and the Office of the Vice Provost for Research as funding sources.
Awardees may be requested to present their projects during the Spring 2014 Graduate Appreciation Week Event.
All questions concerning the application process should be forwarded to the GPSA Director of Graduate Research (Mail Code: 3402).
Graduate & Professional Student Association
Associate Vice-Provost: Dr. Andrew Webber
Business Manager Sr: Heidi Scheier
Office Specialist Sr: Sandy Braun
Interpretation and implementation of Graduate Research Support Guidelines and policy are the responsibility of the Director of the Graduate Research Support Program, the Vice President of Internal Affairs, and the Associate Vice Provost of the Graduate College.